Administrative Assistant

As the ​Administrative Assistant​ working for Hepburn and Sons LLC, you will ​support managers and employees to accomplish a variety of tasks. ​ You will be expected to ​report to the Chief Engineer/Department Head of Engineering​.  

This is a contingent position based on award/funding from the customer.

Working at Hepburn and Sons LLC

Working at Hepburn means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of today. We honor handshakes as rigorously as contracts. We keep trust at the forefront of every decision we make and customer we serve! We believe there is no greater principle in business than that of building a solid foundation of trust. We hold one another to the highest levels of integrity and ethics. We cherish every opportunity given to us by our clients. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

This position is 100% in office work environment.

• ​Support the preparing, transcribing, transferring, systematizing, and preserving of communications, records, and other information.
• Operating office machines
• Storing, distributing, and accounting for stores of material
• Support projects requiring research and preparation of briefings charts and other presentation materials
• Operating computerized business systems for the purpose of data entry and mining of business systems for the administration of ship repair and gathering performance metrics
• Perform administrative tasks, data entry and database updates in Electronic Departure From Specification, Navy Maintenance Database (NMD), TASS-Info including eTAVR tracking, data entry and metrics
• Prepare and maintain spreadsheets, charts and graphs
• Prepare meeting minutes and presentations, file and records management, enter, update and retrieve information utilizing automated systems
• Prepare correspondence, instructions, and memorandums
• Assist in material ordering, pickup and delivery of supplies

• High School Diploma 
• 2 or more years' Administrative Assistant experience
• Must have experience supporting managers and employees through accomplishment of a variety of tasks related to the Engineering Dept organization and communication
• Must have experience handling and processing time sensitive material
• Must have the ability to effectively communicate via phone and email to ensure assigned duties are completed accurately and delivered with high quality and in a timely manner
• Must have the experience and judgment to plan and accomplish short and long term goals
• Experience dealing with senior management is required as this position will report to the Chief Engineer/Department Head of Engineering
• ​​A working knowledge of Microsoft Outlook, Word, PowerPoint and Excel
• A working knowledge of time keeping systems, specifically TAAS and SUPDESK, Business Objects and (MRQT) Material Requirements Tool
• Active secret clearance with NACLC Investigation​ 
• Capable of bending, stooping, lifting
• Able to work in an environment of low and high temperatures